Professional Profile

As a super creative, fun, and resourceful Office Manager I provide a wide range administrative, accounting and logistic support in a professional and efficient manner. Exceptional ability to adapt and rise to challenges, multi-tasking and problem-solving in a fast-paced environment.

• Dependable, diligent and a high work ethic
• Organized, proactive and detailed oriented
• Great communication and interpersonal skills
• Proficiency in Mac as well as MS Word, Excel, Outlook, PowerPoint, SAP and more
• Love cooking, food blogging photography

Work Experience

DunAn Microstaq, Inc.      Administrative Assistant       2014-Current

Manage daily operations and facility needs for a 11,000 sq ft. Engineering & Manufacturing Company located in Austin, TX. Provide administrative, logistic and accounting support for a staff of twenty. Work collaboratively with all departments including, Operations & Manufacturing, Engineering and Sales. Positively represent our brand, conversing with customers, vendors, partners and other VIPs in the industry.

Primary Responsibilities:

Logistics & Purchasing:

• Managing company-wide purchasing. Issuing purchase orders, coordinating with vendors on quotes, delivery and invoice
• Responsible for all incoming/outgoing, domestic/international shipping and receiving

Accounting:

• Process company-wide AP and AR
• Managing company credit card use and ensure all purchasing is met company’s purchasing procedures

Administration:

• Maintain office calendars to include vendor visits, job candidate interview, social events, internal meeting schedules, key payment dates and key company deadlines
• Schedule and monitor any required or routine facilities maintenance
• Prepare reports, translations, presentation, meeting minutes, contracts and other documents as needed
• Maintain office and kitchen supply inventory by proactively checking inventory levels, anticipate needed supplies
• Booking conference and travel arrangements for staff and parent company visits
• Managing all catered meals for company activities. Events and holiday party planning
• Managing IP/Patent database NDA, supply agreements records for key contract dates
• Receptionist services including greeting visitors, answering phones, directing calls and responding to web and phone inquiries
• Support QMS (Quality Management System) annual ISO Audit and internal audits to ensure business products/procedures conformance and compliance
• Resolve admin problems by coordinating with IT team and maintenance for the building, facilities and equipment
• Contribute to team efforts by accomplishing related results as needed

Human Resources:

• Working with Controller and HR recruiting and hiring processes
• On-boarding new hires and set up new employee’s work stations
• Facilitate staff internal and external training

Others:

• Assisting and tracking instrument calibration status and records
• Instruments, computers and assets management
• Assisting incoming product inspections

Greenbelt Solar LLC      Admin Assistant & Project Coordinator       2012-2014

Provide part-time clerical administrative support and project coordination. General duties include:

• Answering and directing phone calls, scheduling internal and external meetings, travel arrangements, process invoices and file management, etc.
• Assisting with presentation and marketing materials, project scheduling, providing quotes, coordinating with vendors, and shipping logistics, etc.

Jajo Inc.        Senior Account Executive          2010-2011

Responsible for a key account Cox Business in Kansas and Arkansas regions, also served as Jajo Strategic Planner:

• Created 2010 & 2011 Cox Business branding, marketing and communication plans for all product services: Voice, Data and Video
• Planned and launched Cox Business “Let’s Talk” Voice campaign, “Tool Belt” Bundle campaign, “Grown” Network Expansion corporate initiative and “Go Local” branding campaign
• Developed strategic and tactical recommendations for re-branding Quality Solutions, Inc., Professional Research Network of Kansas as well as Real Development Urban Renewal projects
• Worked on Jajo business development and proposal submissions, including Newton Medical Center, Mental Health Association of South Central Kansas, Cox Communication Social Media website, etc.  

Koch Industries, Inc. (Koch Creative Group)   Account Executive     2006-2009

Worked for Koch Creative Group, an in-house marketing, communication and design group within Koch Industries, Inc. Responsible for internal and external corporate communications including: marketing and brand building for all Koch companies, recruiting campaigns, compliance, training, philosophy and value reinforcement and special internal events:

• Leveraged the established “Transforming Daily Life” branding theme to Koch company wide recruiting campaign. Exceeded the recruiting goal by rebranding Koch College Recruiting “Get a new perspective” campaign
• Agency front line builder establishing: Koch Creative Group credential, roles, responsibilities and expectations, creative development process as well as agency and client education regarding new capabilities, processes/procedures, etc.
• Pitched and won INVISTA worldwide recruiting campaign. Key coordinator between U.S., Hong Kong, Geneva and Shanghai
• Pitched and won Koch Supply & Trading “Keeping the world in motion” branding campaign; relaunched Koch Supply & Trading career website and corporate brochure
• Designed and managed marketing campaigns for external clients such as LYCRA, Hotel Sierra, Hawthorn Suites and Matrix Aviation and Big Brother Big Sisters; marketing and planning, creative briefs development, collateral and sales materials, logo and style guide, interactive web projects

McCann Erickson Taiwan    Associate Account Director     2005-2006

Responsible for two major brands: Intel and Nescafe. Key responsibilities for both accounts include planning and coordinating new branding and product launches. Led and coached a team of three junior Account Executives and reported directly to CEO in Taiwan:

• Set up Intel flagship champion image among OEMs and customers by developing communication strategies, planned and implemented TV commercials, print ads for Intel Centrino Duo Mobility campaign, Pentium D Processor Campaign, Digital Enterprise platforms, and Viiv Technology with sales and PR activies
• Led Intel 3.0 branding ecosystem/government initiative to establish the industry pioneer innovation
• Gained extensive experience in regional project management, coordination and project implementation. Brand management across regional headquarters in Hong Kong (Intel) and Greater China (Nescafe)
• Rejuvenated and successfully repositioned Nescafe “Great Coffee Great Moment” campaign by proposing communication strategies for all SKU with integrated 360 campaigns including 30 seconds TV commercials, print ads/packaging/merchandising, photo shoot, interactive and other collaterals. Led all creative development and implementation in Greater China market

Saatchi & Saatchi Taiwan        Account Manager        2002-2004

Responsible for FarEaston Telecom (AT&T). Managed and led a team of two Account Executives:

• Introduced the 3G era and let FarEaston Telecom be the first 3G provider in the nation
• Developed communication strategies and launched all products/services rate plans with cell phone bundles, value added services (APPs) integrated campaigns. Tasks included TV commercials, print ad shooting and other marketing collaterals  

Education

Bachelor of Art, Advertising. June 1998

Chinese Culture University, Taipei, Taiwan